Introduction

This funding mechanism is an experiment from 2015 – 2018 and will be reviewed regularly by SIGCHI. Conferences are expected to break even and not return a surplus, however, in the past Sponsored or Co-Sponsored (>= 50%) conferences have returned a surplus and this fund is a means to redistribute some of this to the community. It is worth noting that there is also a general “SIGCHI Development Fund”.

For this funding mechanism, eligible conferences are ACM SIGCHI Sponsored or Co-Sponsored (>= 50%) conferences. Each of these conferences has a Steering Committee  who are expected to submit a proposal having considered the purpose of this fund, the funding criteria and the potential amount of funding. For the avoidance of all doubt, this “SIGCHI Conference Development Fund” is not available for in-cooperation events.

Purpose

With its mission to develop the field of HCI, SIGCHI has been making efforts to create new and support existing conferences addressing specific topics of HCI. SIGCHI is providing financial resources through this SIGCHI Conference Development Fund to support activities that are helpful for (co-)sponsored specialized conferences, such as the examples shown here. SIGCHI is providing these financial resources based on the financial history of a conference series to support activities that can be helpful beyond the standard budget. The financial history of a conference is related to the Surplus/Loss returned to the SIGCHI from the conferences series, as measured since 2011, which is explained in the section on potential amount below.

If you are involved with a conference (eg. a local chair, general chair or DC chair) and you are interested in making a request (ie. submitting a proposal) for this fund, then please note that applications to this fund should come from the chair of the Steering Committee of your conference series.

We encourage you to discuss your proposal with a member of the SIGCHI Core Conference Management Committee in advance, but it is not required. If you are a steering committee chair, then when you are ready to submit your proposal, send it via e-mail to: sigchi-ac-specialized-conferences@acm.org

Applications will be considered by the SIGCHI Conferences Board.

Funding Criteria

When considering supporting an activity, SIGCHI would like to see that such funding will increase attendance, help develop the interest in the specific topic covered by the conference, support organizers facing contingent challenges but will not create an unsustainable precedent (i.e. by organizing an event that the conference series will not be able to maintain but that might create expectations from the attendees of the conference towards future events).

Due to the source of the funding (coming from surpluses produced by previous conferences) SIGCHI will not provide long term continuing support but will only address specific needs.

The absolute criteria for funding are:

  • Ideas which increase attendance, help develop the interest in the specific topic covered by the conference
  • Ideas which help address contingent challenges eg. due to location of the conference, loss of a traditional source of funding
  • Ideas which wouldn’t typically be in the standard budget for a conference and which do not create an unsustainable precedent
  • Ideas which provide value to SIGCHI members who attend the conference
  • If the activity is the beginning of what could become a perpetuated event, the proposal must include a plan for obtaining continued funding from sources other than the SIGCHI Conference Development Fund
  • Funding may be only for the current year and funding for future years must be requested annually and cannot be guaranteed.

Potential amount

The amount that can be requested through the SIGCHI conference development fund is based on the overall financial history of the conference series.

Before preparing a proposal you should contact sigchi-ac-specialized-conferences@acm.org who can provide you with the overall financial history of the conference series. That amount is also available through the steering committee chair of the conference series who receive a copy of each year’s closing account from the ACM. The total amount available for funding is 50% of the overall financial history.

The overall financial history of the conference series is calculated from the sum of the surpluses and losses of each conference starting from 2011 (included). This overall financial history is updated every year by including the surplus/loss of the conference and removing (if any) previously agreed financial supports. All financial support starting from August 2015 (regardless of when the proposal was made) are accounted for. Previous funding (which occurred through other schemes are not taken into account).

Any funding award is tied to the specific activity and is paid by the ACM SIGCHI and does not appear in the conference budget. However, only costs associated with the proposal can be claimed from the awarded funding. Any shortfall between costs associated with a particular proposal and the budget remain in the overall financial history of the conference series. Once approved, the funding can only be used for the agreed activity within the proposal.

The Proposal

Proposals can be submitted by a steering committee chair with their committee’s endorsement.

A suitable proposal should answer the following questions:

  • Title: What is the project to be called?
  • Conference: What is the conference and its location?
  • Subject matter: What is the purpose of this project?
  • Funding: How much funding is requested?
  • Expenses details: How the requested funding is implemented in detail?
  • People: Who speaks for, and takes responsibility for this project?
  • Relevance: Which conference attendees and conference series attendees this project is relevant to?
  • Potential value: What is the potential value of the proposed project to conference attendees? How does it support the organizers or the policy of the conference series leadership?
  • Is there any additional funding and have you considered other sources of funding?
  • Does the proposal include matched funding from another source?
  • If your conference is co-sponsored, can you demonstrate financial support from the other sponsors towards this proposal?

Examples

  • Funding a specific workshop that goes beyond the current conference topics (it is important in that case to make sure that extension will not overlap with other (co-)sponsored conference in SIGCHI portfolio unless this is supported by the other conference’s steering committee)
  • Funding for connection activities or co-location between ACM SIGCHI (co-)sponsored conferences
  • Funding for the steering committee to organize planning events for the future health and success of the conference series
  • Funding travel grants for students to attend the conference (might be particularly useful when the conference is in a remote and unusual location)
  • Funding specific expenses related to the venue of the conference
  • Funding of some expenses of the doctoral consortium
  • Funding speakers give keynote at the conference
  • Funding winners of a student competition at a (co-) sponsored conference to attend the student competition at CHI
  • Funding for best paper award winners to attend another SIGCHI (co-)sponsored conference to present their paper as an invited talk (any conference co-connection activities requires the conferences to coordinate between themselves).

These are example ideas, any funding does not guarantee acceptance to other SIGCHI conference events.

SIGCHI Contact: Vice President for Conferences – sigchi-VP-Conferences@acm.org